BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com
SUMMARY 

The Accounting/Reporting Assistant reports to the RP1 Procurement Manager and provides support in areas of procurement including but not limited to: Anti-Bribery and Corruption, Financial Due Diligence, process compliance and governance, purchasing card and vendor compliance.
KEY DUTIES & RESPONSIBILITIES 

Facilitate Anti-Bribery and Corruption due diligence checks where and when required

Facilitate Financial Due Diligence Perform FDD on potential new vendors on a where and when required basis Perform FDD on existing new vendors annually

Prepare savings Glidepath spreadsheet from procurement logs

Collaborate with the Procurement team to track and report RP1 vendor compliance. Assistance in responding to inquiries from vendors/Procurement regarding vendor compliance

MERX Admin support Reporting for RP1 dashboard Vendor modification User additions/inactivation’s

Dashboard – provide support to prepare and distribute RP1 dashboard KPI

Coordinate Purchasing Cards for RP1 account; maintain cardholder profiles Complete audit on Purchasing Card activity

Responsible for responding to inquiries made by internal and external stakeholders, including Facility Managers, Financial Controllers, Sourcing managers and vendors. Support the RP1 Procurement Manager with ongoing Audits of the Procurement process(es)

Support the RP1 Procurement Manager as and when required

Other duties as assigned

KNOWLEDGE & SKILL

 

• College diploma in business or other relevant program
• 1 – 3  years related experience
• Computer proficiency in MS Word, Excel, PowerPoint and Outlook.
• Proficiency with Oracle application is an asset.
• Bilingualism (French) is an asset
• Strong interpersonal skills.
• Excellent communication skills (both written and verbal).
• Strong customer focus.
• Ability to work both independently and in a team environment.
• Strong organizational skills, with the ability to multi-task under deadline pressure.
• Attention to detail.

Licenses and/or Professional Accreditation

• None required

 

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